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Administrative Assistant - Finance Dept.

Lake Oswego, OR · Accounting/Finance
The Sisters of the Holy Names of Jesus and Mary (SNJM) is an international congregation of Catholic Sisters with offices located in Oregon, Washington California and Windsor, Canada.

SNJM prides itself on creating a warm and caring work environment. We treat one another with dignity, seek understanding and we value differences. 

If the SNJM work environment sounds like what you are looking for, we invite you to apply for the part-time Administrative Assistant position we have in our Lake Oswego office.  

POSITION SUMMARY:  The Administrative Assistant performs a variety of accounting and clerical functions to support the work of the Finance Department under the supervision of the Director of Accounting.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
  1. Assist Sister Services Accounting Coordinator with various accounting and administrative tasks.
  2. Enter deposits into MIP accounting software.
  3. Enter transactions into appropriate general ledger accounts by keying transaction into the MIP modules.
  4. Responsible for the filing systems in the Finance Office and assisting with offsite storage.
  5. Assist with opening and distribution of department mail.
  6. Performs account lookups, reconciliations, and reports.
  7. Prints and utilizes computer reports as needed.
QUALIFICATIONS:  To perform this job successfully, individuals must be able to perform each essential duty satisfactorily. The person must believe in and be supportive of the mission of the Sisters of the Holy Names to promote justice and create community.   The requirements listed below are representative of the knowledge, skills, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education:     High school diploma or GED.
Experience:   Two to four years of experience in office administration, with one to three years of practical experience in accounting or bookkeeping.

Skills, Knowledge and Abilities:
  1. Must be supportive of the mission of the Sisters of the Holy Names of Jesus and Mary. 
  2. Must model SNJM Guiding Values in carrying out work activities and responsibilities.
  3. Ability to work well with others, to communicate effectively and clearly, and to maintain a good sense of humor.
  4. Demonstrates the ability to maintain confidentiality of departmental records.
  5. Possesses experience with integrated accounting programs, preferably MIP or comparable accounting software.
  6. Proficiency with Microsoft Office Suite. Intermediate Excel skills preferred.
  7. Ability to perform accounting tasks with high degree of accuracy with detailed information.
  8. Possesses strong verbal and written communication skills.
  9. Possesses mathematical and problem-solving abilities.
  10. Ability to track and manage routine and non-routine tasks with thoroughness & timeliness.
  11. Demonstrates tact and good judgment in responding to a variety of personalities & situations.
  12. Ability to work independently while keeping Director of Accounting and/or other co-workers informed on project/assignments.
  13. Ability to manage multiple assignments simultaneously and to effectively prioritize work in dealing with time constraints.
  14. Follows established safety policies and procedures.

PHYSICAL DEMANDS AND/OR WORK ENVIRONMENT: 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


This position is considered sedentary work and has a light degree of physical demands.  Frequently sits while doing computer work and stands/walks up to 3 hours/day on various surfaces.  On a rare basis lifts/carries up to 10 pounds of boxes and files and bends when retrieving files and moving reams of paper and pushes/pulls force of up to 10 pounds.  On a rare basis reaches at shoulder levels while retrieving books/files and documenting information and handles/grasps books, files and when using writing instruments.  Frequently uses fine finger manipulation while keyboarding up to 4 hours/day.
 
HOURS: 15 hours per week, 3 days per week.

SNJM is committed to continually building a workplace that exemplifies its values and vision of being hospitable to everyone. The Sisters of the Holy Names of Jesus and Mary (SNJM) is an Equal Opportunity Employer.  To learn more about the mission and vision of the Sisters of the Holy Names visit: www.snjmusontario.org

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