Office Assistant - Development

Location: Campbell, CA
Date Posted: 11-05-2018
POSITION SUMMARY: The Office Assistant - Development is a part-time (25 hours per week), benefit-eligible position. The person in this role works in the California Development Office providing services to support friend-raising, fundraising, and donor stewardship activities in accordance with the Sisters of the Holy Names’ mission vision and values.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES:
  1. Process office mail, including opening envelopes and preparing donations for data entry and deposit
  2. Assist with data entry, database reports, deposits, and other clerical and office duties as required
  3. Track California Development office income and expenses. Creates financial reports as requested, including monthly summaries 
  4. Prepare personalized messages for cards for Gift of Prayer requests.
  5. Use desktop publishing software (PC based) to create or revise materials to support fundraising program.
  6. Coordinate production and mailing of fundraising materials including Spring and Christmas appeals.
  7. Prepare media materials for distribution (copying, filing, mailing, emailing) and periodically updates California website.
  8. Assist with planning and execution of 1- 2 fundraising events per year that includes budgeting, maintaining guest lists, registration materials, and other duties as assigned.
  9. Other duties as assigned.
 
QUALIFICATIONSTo perform this job successfully, an individual must be able to accomplish satisfactorily the essential duties and responsibilities listed above. The requirements listed below are representative of the knowledge, skills, experience, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience: Bachelor’s degree or equivalent combination of education and professional experience. Three-four years’ experience in office environment, with basic office equipment, database entry, financial record-keeping.
 
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
  • Must be supportive of the mission of the Sisters of the Holy Names of Jesus and Mary.
  • Excellent oral, written and interpersonal communication skills and working knowledge of English grammar, spelling, and punctuation to compose and edit business documents and materials and to create professional letters, spreadsheets, and presentations
  • Ability to deal effectively with a diversity of individuals at all organization levels.  
  • Extensive working knowledge of Microsoft Office Suite programs, including a proven ability to use Excel to prepare reports, lists, nametags, etc.
  • Experience using database programs, Donor Perfect experience preferred
  • Ability to take initiative, be self-directed, prioritize multiple tasks and perform tasks independently
  • Attention to detail, project management and organization skills
  • High integrity and ability to maintain confidentiality of sensitive information
  • Knowledge of SNJM, women religious organizations, or non-profit environment preferred
  • Ability to work with ambiguity in a changing environment
 
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Frequently sits while doing computer work. Frequently lifts/carries up to 10 pounds of boxes and files and bends when retrieving files. Frequently uses fine finger manipulation while keyboarding. Ability to walk and climb stairs.

ENVIRONMENTAL FACTORS:  Environmentally controlled air temperature; normal lighting; moderate noise levels. Machines/equipment used: computer, printer, copier, postage meter, telephone.
 
SNJM is committed to continually building a workplace that exemplifies its values and vision of being hospitable to everyone.  The Sisters of the Holy Names of Jesus and Mary (SNJM) is an Equal Opportunity Employer.
 
We offer a competitive salary and benefits package including medical/dental, group life and disability coverage, a 401K plan, and paid time off.
 
To learn more about the mission and vision of the Sisters of the Holy Names visit: www.snjmusontario.org
 
To Apply: In order to be considered an applicant for this position, please complete our online employment application at https://snjm.catsone.com/careers.  Click “Apply Now” to complete and submit the online application
 
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