Processing Archivist

Location: Lake Oswego, OR
Date Posted: 11-01-2018
SUMMARY: The Processing Archivist is responsible for the appraisal, arrangement, and description of archival material in the SNJM U.S.-Ontario Archives Department.
  1. Accessions, appraises and arranges archival materials according to institutional and professional standards.
  2. Describes archival materials according to institutional and professional standards.
  3. Works with Director of Archives and Heritage Center to research, develop, implement and review archival policies and practices as needed to ensure currency with professional standards.
  4. Clears up project backlogs as needed.
  5. Assists in maintaining the Province Archives’ database.
  6. Answers research or reference requests as assigned or in absence of Director of Archives and Heritage Center.
  7. Assists with coordinating and supervising arrangement and description projects.
  8. Updates the Province Archives’ disaster preparedness and recovery plan and assists in monitoring environmental conditions.
  9. Maintains statistics to monitor supply levels and to improve collection management functions.
  10. Participates in the creation and development of exhibits.
  11. Participates in departmental projects such as outreach publications and special events to promote the history of the Sisters of the Holy Names of Jesus and Mary, U.S.–Ontario Province.
  12. Other related duties as needed or directed.
SUPERVISORY RESPONSIBILITIES: Supervises volunteers in absence of the Director of Archives and Heritage Center.
QUALIFICATIONS:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION:          Master’s degree from an ALA accredited Library and Information Science program with archives’ emphasis or equivalent.
EXPERIENCE:        1-2 years’ experience with archival practice, preferably from a government, business, or religious archives.
Skills, Knowledge and Abilities:
  1. Must be supportive of the mission of the Sisters of the Holy Names.
  2. Must model SNJM Guiding Values in carrying out work activities and responsibilities.
  3. Must be able to respect and maintain confidentiality of sensitive information/
  4. Knowledge of archival organization and descriptive standards.
  5. Proficiency with Microsoft Office Suite including Word, Excel, Access, Outlook, Internet Explorer, etc.  Experience with PastPerfect strongly preferred.
  6. Excellent written and oral communication skills.
  7. Ability to work independently and as part of a small team.
  8. Excellent organizational skills and ability to prioritize and execute tasks in a timely manner.  Proven attention to detail and high degree of accuracy.
PHYSICAL DEMANDS AND/OR WORK ENVIRONMENT:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Include work environment as appropriate to the job’s performance (e.g., working in temperature extremes, using hazardous equipment, lifting requirements, etc.).
Must be able to perform tasks associated with retrieval of archival materials, including reaching overhead, reaching extension, climbing, balancing, and moving/lifting up to 40 lbs. Must be able to work around dusty materials in a low temperature and low humidity environment.
Computer (PC) keyboard, mouse; office telephone/voice mail system; fax/copier, scanner, work cell phone and SNJM vehicles.
HOURS: Full time, Monday through Friday.
The above description generally reflects the primary functions of the position.  The above statements shall not be construed as a detailed description of all the work requirements that may be required for the position. 

SNJM is committed to continually building a workplace that exemplifies its values and vision of being hospitable to everyone.  The Sisters of the Holy Names of Jesus and Mary (SNJM) is an Equal Opportunity Employer.
We offer a competitive salary and benefits package including medical/dental, group life and disability coverage, a 401K plan, and paid time off.
To learn more about the mission and vision of the Sisters of the Holy Names visit:
To Apply: In order to be considered an applicant for this position, please complete our online employment application at  Click “Apply Now” to complete and submit the online application
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