Accounts Payable Coordinator/GL Accountant

Location: Marylhurst, OR
Date Posted: 10-22-2018
SUMMARY:  The Accounts Payable Coordinator is responsible for the day-to-day accounts payable functions of the organization in accordance with current acceptable accounting principles and as may be directed by the Director of Accounting or Chief Financial Officer.  The Accounts Payable Accountant is also responsible for various General Ledger journal entries and reporting. 
 
 
ESSENTIAL DUTIES AND RESPONSIBILITIES:
 
Accounts Payable (70%)
  1. Processes and verifies payment of invoices on a timely basis, by receiving and sorting invoices for data entry and ensuring proper invoice coding.
  2. Forwards invoices to appropriate departmental personnel for approval for payment.
  3. Posts invoices and deposits to the appropriate general ledger account numbers by keying transaction into the MIP AP and GL modules.
  4. Observes month-end and year-end cut-offs, utilizing knowledge of accounting mechanics and coding for accounting periods.
  5. Oversees the Accounts Payable Assistant.
  6. Respects confidentiality of information and records.
  7. Is responsive to the inquiries and concerns of members of the community and vendors.
  8. Creates and maintains vendors.
  9. Books staff credit card payments.
  10. Prepares 1099s. 
 
General Ledger (20%)
  1. Performs Bank Reconciliations.
  2. Prepares and enters Journal Entries.
  3. Performs account lookups, reconciliations and reports.
  4. Prepares reports for distribution.
  5. Imports data into MIP software
 
General (10%)
  1. Assists Sisters with car repairs and accidents.
  2. Works closely in cooperation with other finance staff to work through changes impacting the accounting function.
  3. Implements written policies and procedures that govern the accounting functions of the department.
  4. Assists in standardizing the methods in which work will be accomplished.
  5. Makes written and oral reports/recommendations to the Director of Accounting concerning accounting functions.
  6. Prints and utilizes computer reports as needed.
  7. Assists in the planning and implementation of changes in the accounting system as necessary or directed.
  8. Follows established safety policies and procedures.
  9. Participates regularly in personal professional development activities to maintain up to date knowledge of theory and practice.
  10. Attends staff meetings and other designated meetings for the department and organization.
  11. Performs other duties as assigned by Director of Accounting and/or Chief Financial Officer.
 
SUPERVISORY RESPONSIBILITIES:  Oversight of A/P Assistant
 
QUALIFICATIONS:  To perform this job successfully, individuals must be able to perform each essential duty satisfactorily. The person must believe in and be supportive of the mission of the Sisters of the Holy Names to promote justice and create community.   The requirements listed below are representative of the knowledge, skills, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
Education:     Associate’s degree or equivalent from a two-year college or technical school, or equivalent combination of education and experience.
 
Experience:   Minimum three years experience as an A/P accountant, preferably in a not-for-profit organization.
 
Skills, Knowledge and Abilities:
  1. Must be supportive of the mission of the Sisters of the Holy Names of Jesus and Mary. 
  2. Must model SNJM Guiding Values in carrying out work activities and responsibilities.
  3. Ability to work well with others, to communicate effectively and clearly, and to maintain a good sense of humor.
  4. Possesses experience with integrated accounting programs, preferably MIP or comparable accounting software.
  5. Proficiency with Microsoft Office Suite.  Intermediate Excel skills preferred.
  6. Ability to perform accounting tasks with high degree of accuracy with detailed information.
  7. Possesses strong verbal and written communication skills
  8. Mathematical and problem-solving abilities.
  9. Ability to track and manage a number of routine and non-routine tasks with thoroughness and timeliness.
  10. Ability to use tact and good judgment in responding to a variety of personalities, and situations.
  11. Ability to work independently while keeping Director of Accounting and/or other directors informed on project/assignments.
  12. Ability to handle multiple assignments simultaneously and to effectively prioritize in dealing with time constraints.
  13. Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one‑on‑one and small group situations to Sisters and other employees of the organization.
  14. Demonstrates problem‑solving and organizational skills.
  15. Possesses flexibility and the ability to work in a changing environment
  16. Must be able to work effectively with minimal supervision, while keeping supervisor informed of progress on projects/assignments.
  17. Demonstrates the ability to maintain confidentiality of departmental records.
 
 
PHYSICAL DEMANDS AND/OR WORK ENVIRONMENT: 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
This position is considered sedentary work and has a light degree of physical demands.  Frequently sits while doing computer work and stands/walks up to 3 hours/day on various surfaces.  On a rare basis lifts/carries up to 10 pounds of boxes and files and bends when retrieving files and moving reams of paper and pushes/pulls force of up to 10 pounds.  On a rare basis reaches at shoulder levels while retrieving books/files and documenting information and handles/grasps books, files and when using writing instruments.  Frequently uses fine finger manipulation while keyboarding up to 4 hours/day.

HOURS: Full-time, 40 hours per week Monday through Friday.
 
The above description generally reflects the primary functions of the position.  The above statements shall not be construed as a detailed description of all the work requirements that may be required for the position. 
 
SNJM is committed to continually building a workplace that exemplifies its values and vision of being hospitable to everyone.  The Sisters of the Holy Names of Jesus and Mary (SNJM) is an Equal Opportunity Employer.
 
We offer a competitive salary and benefits package including medical/dental, group life and disability coverage, a 401K plan, and paid time off.
 
To learn more about the mission and vision of the Sisters of the Holy Names visit: www.snjmusontario.org
 
To Apply: In order to be considered an applicant for this position, please complete our online employment application at https://snjm.catsone.com/careers.  Click “Apply Now” to complete and submit the online application
 
 
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