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Medical Assistant/Unit Secretary

Lake Oswego, OR · Healthcare
The Sisters of the Holy Names of Jesus and Mary (SNJM) is an international congregation of Catholic Sisters with offices located in Oregon, Washington California and Windsor, Canada.

SNJM prides itself on creating a warm and caring work environment. We treat one another with dignity, seek understanding and we value differences. 

If the SNJM work environment sounds like what you are looking for, we invite you to apply for the Medical Assistant/Unit Secretary position we have in our Lake Oswego office.  We offer a competitive salary and benefits package, including medical/dental/vision/life insurance and short and long-term disability, a generous 401(k) program, 11 paid holidays per year and paid time off starting at 18 days/year.

POSITION SUMMARY:  The Medical Assistant/Unit Secretary has the primary responsibility for the clerical work of the Oregon Health & Well-Being Team.

  • Provide general office administrative support to the Oregon Care Coordination Team.
  • Create and maintains a centralized ordering and tracking system for supplies, including personal care items for sisters, specialty items and medical equipment. 
  • Oversees service plans for Sisters in Marie Rose Center/Kellogg Assisted Living including schedule keeping and maintaining current copies of the plans for easy access in electronic format.
  • Acquires care plans and medication sheets from nursing care units.
  • Processes after visit summaries from medical appointments.
  • Acts as point person for clinical team for all scheduling and record keeping.

QUALIFICATIONS:  To perform this job successfully, individuals must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education:     High School Diploma or equivalent; Medical Assistant Certification preferred.

Experience:   3-5 years’ experience in healthcare setting and experience working with older adults

  • Must respect and maintain confidentiality of sensitive information.
  • Understanding of and ability to maintain appropriate professional boundaries.
  • Ability to work independently and as part of a team.
  • Ability to analyze and prioritize work assignments and execute tasks in a timely manner.
  • Proven attention to detail and high degree of accuracy.
  • Knowledge of medical terminology.
  • Demonstrated ability to communicate professionally, empathetically, and compassionately with elder population who may be ill, disabled, hospitalized, and/or experiencing loss.
  • Ability to maintain collaborative, professional relationships with SNJM Sisters, staff, and external contacts. 
  • High degree of flexibility and adaptability to shifting priorities and time constraints.
  • Proficient knowledge of Microsoft Office 2010 and other computer software programs including, but not limited to, Word, Excel, Outlook, and Internet Explorer.  Experience with electronic record keeping systems preferred.
  • Demonstrated written and verbal skills to assure effective communication.
  • Demonstrated ability to provide excellent customer service while also maintaining HIPAA compliance.
  • Ability to respond to emergencies appropriately and calmly as needed.
  • Valid drivers’ license.

HOURS: 32 hours per week.

SNJM is committed to continually building a workplace that exemplifies its values and vision of being hospitable to everyone. The Sisters of the Holy Names of Jesus and Mary (SNJM) is an Equal Opportunity Employer.

To learn more about the mission and vision of the Sisters of the Holy Names visit: www.snjmusontario.org


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